Renterday

How to Use

Complete guide to using Renterday from setup to all features

Getting Started

Sign up, log in, and create or join a workspace

1

Sign up or log in with email or Google

2

If you have an invite, accept it to join an existing workspace

3

If no invites, a new workspace will be created automatically

Rooms

Add rooms, select type, set rent, and manage status

1

Go to Rooms menu and click Add Room

2

Select property type (apartment, condo, house, etc.) and enter room number

3

Enter monthly rent and room details (bedrooms, bathrooms)

4

Set room status: Available / Occupied / Maintenance

Tenants

Add tenants and store contact information

1

Go to Tenants menu and click Add Tenant

2

Enter name, email, phone, and other contact details

Leases

Create leases linking rooms to tenants, set recurring items and due date

1

Go to Leases, click Create Lease, select room and tenant

2

Add recurring items: rent, water, electricity, common fees, etc.

3

Set rent due day (e.g., 5th of each month)

4

Choose payment mode: Auto (system creates monthly) or Manual

5

Copy Portal link from lease page and send to tenant to view info, upload payment slips, and report maintenance

Payments

Auto-generated payment records, mark as paid, upload receipts

1

Payment records are auto-created from leases (or manually if in manual mode)

2

When tenant pays, click Mark as Paid to record

3

Upload receipt or slip for proof

4

View status: Pending / Paid / Overdue

Meter Reading

Record meter readings and auto-calculate utility charges

1

Go to Meter Reading, pick the month, and enter each room's electricity and water reading — usage and cost are calculated live

2

Press Confirm & Generate Bills to issue the bills; once issued, that month's reading is locked to prevent accidental edits

3

Need to fix an old reading? Press Correct on the locked row — you'll see an impact preview before saving

4

Unpaid bills update automatically; for bills already paid, a separate correction bill is created for just the difference — the paid bill never changes

Maintenance

Create repair requests, attach photos, set category and priority

1

Go to Maintenance to view tenant requests or create new ones

2

Attach up to 10 photos

3

Select category (plumbing, electrical, appliance, structural) and priority

4

Update status: Open / In Progress / Completed

Accounting

Select date range, view revenue, export XLSX

1

Go to Accounting, select from and to month

2

Click Show Report to see total revenue and breakdown by type

3

Click Export XLSX to download Excel file

Expenses

Track and categorize property expenses

1

Go to Expenses menu and click Add Expense

2

Enter amount, select category (repairs, utilities, labor, etc.), and add notes

3

Expenses are included in accounting reports and XLSX exports

Tenant Portal

Send Portal link to tenants so they can view info, upload slips, and report maintenance

1

Copy Portal link from lease page and send to tenant

2

Tenant uses link to view lease info, upcoming payments, and payment history

3

Tenant can upload payment slips and submit maintenance requests via Portal

Announcements

Send announcements to all tenants via the Portal

1

Go to a lease page and find the Announcements section

2

Write your announcement message for all tenants

3

Tenants see announcements when they log into the Portal

LINE Bot

Connect your tenant's LINE group to receive bill notifications and pay via Portal

1

Go to the LINE Bot setup page from a lease detail page and add the Renterday bot as a LINE friend

2

Create a LINE group with your tenant and invite the Renterday bot to the group

3

Generate a link code from the lease detail page, then send #link XXXXXX in the LINE group

4

The bot sends bill notifications and daily digest summaries — tenants tap to pay via Portal

Settings

Edit profile, workspace name, and invite members

1

Go to Settings, edit name and email in Profile tab

2

In Workspace tab, edit workspace name (Admin only)

3

In Members tab, invite new users and set roles (Admin / Editor / Viewer)

Billing

Choose your plan: Free, Pro, or Business

1

Go to Billing to see current plan and room usage

2

Free plan: up to 3 rooms. Pro: up to 30 rooms. Business: up to 100 rooms

3

Click Upgrade to switch plans. Manage payment via Stripe